Every record, already in one place, on the day someone asks.
Every record your kitchen can be asked for exists. The question is whether you can put your hands on it in the fifteen minutes between the inspector walking in and the inspector walking out. Nothing here finds records for you. It stops them from being lost in the first place.
Before anyone asks
The record arrives and seals.
The day someone asks
You send instead of search.
Long after
The date can’t be argued.
Every record you can be asked for — filed, sealed, and ready.
Fire safety
Five vendor service records per kitchen — hood cleaning, fire suppression, sprinkler, fire alarm, fire extinguishers — whether one company services them or five do.
The fire authority’s own inspection report is theirs, not yours. It is listed and not counted.
Food safety
Thirteen records per kitchen. Five daily temperature logs, a health permit, food protection manager certificate, food handler cards, allergen awareness and training, person in charge, employee health policy, warewash and sanitizer, and pest control.
Food handler cards are one record type and many documents — one card per person, so a twelve-person kitchen holds twelve behind that single line. Same for the food protection manager certificate.
Pest control, grease trap service, and backflow testing are vendor services filed under food safety — a company does the work and signs the record.
If-applicable records — HACCP plan, edible food recovery, allergen labelling, prepackaged food labelling — are listed and never counted.
Business and vendor
Six records for the business, held once — general liability, food contamination insurance, business licence, seller’s permit, Form W-9, certificate of occupancy.
Five vendor business records per service company — the company’s own paperwork, separate from the service records they sign for you.
Using fewer companies doesn’t reduce your records. It reduces who you chase. One fire contractor can cover suppression, alarm, extinguishers, and sprinkler — but you still hold the same five vendor business records for that company.
Each asks for a different part.
Sending everything is as bad as sending nothing — in both cases the person asking has to find it themselves.
The Insurance Company
Wants specific records behind specific endorsement provisions — not everything you have. Sending the whole portfolio when underwriting asked for the hood cleaning cadence buries the answer.
The Property Manager
Wants the certificate naming them as additional insured and proof of the maintenance the lease covenants. Sending a hundred pages when they asked for one certificate is the same as sending nothing.
The Fire Marshal
Wants five service records for five fire systems — and nothing else. Sending food safety records alongside them is noise, not diligence.
The Health Inspector
Wants permit, handler cards, manager certificate, pest reports, and temperature logs for the days they choose. Sending fire records is irrelevant.
Your county’s evaluation and your carrier’s policy.
ScoreTable
Your county already scores you. ScoreTable maps how — A/B/C, pass/fail, numeric, or unscored — for all 58 California counties and four independent city health departments. What your county uses, what its inspectors look for, how it publishes results.
See how your county evaluates you →Policy Lens
Policy Lens reads your declarations page and identifies the provisions governing your kitchen — the Protective Safeguards Endorsement, the maintenance conditions, the notice requirements. It identifies and flags; it never determines coverage. It is not an insurance agent or broker.
Read my policy — free →No score, no grade
Your county already scores you. EvidLY does not invent a second number.
Doesn’t decide coverage
EvidLY identifies and flags. It does not determine whether a policy covers a loss, and it is not an insurance agent or broker.
Doesn’t do the work
EvidLY holds the records. It does not clean hoods, inspect suppression systems, or perform pest control.
Assumes nothing about your kitchen
Nothing on this page is a read on your kitchen. EvidLY identifies requirements; it does not assert that you meet or fail them.
Nobody asks for a record on a good day.
What could they ask for? →Free, about two minutes, no account needed.