Who asks
Six people can ask your kitchen for a record. None of them wait.
The fire marshal, the health inspector, your carrier, your landlord, your brand and your own board each ask a commercial kitchen to produce records — on their own schedule, in their own terms, and usually without notice.
These pages are written one to each of them: what they ask for, what a kitchen can produce today, and what to do about the gap. Start with the one that matches you.
Who asks
The people a kitchen answers to
Fire Marshal
Cites the kitchen, then wants the signed service report behind every tag — hood, suppression, sprinkler, alarm, extinguisher. Get a card to leave with the kitchens you cite.
Fire Marshal →Health Inspector
Arrives unannounced, during service, and asks for the permit, the cards and the logs on the spot. Get a card for the facilities you cite.
Health Inspector →Insurance Company
Writes the protective safeguards endorsement, then learns it lapsed the day it learns of the loss. Verified records at bind, not at claim.
Insurance Company →Insurance Agent
Placed the policy, and is the next call after a denial. See which restaurant accounts could produce records before renewal.
Insurance Agent →Property Manager
The lease requires the tenant to maintain the hood and the fire systems — and the condition sits on the landlord's policy too.
Property Manager →Franchisor
Brand standards say the hood is cleaned. What headquarters holds is a field consultant's checkbox.
Franchisor →Who answers
The people inside who hold the records
Compliance Officer
Answers to an accreditor, a licensing body and a board, for every kitchen in the system.
Compliance Officer →Facilities
Holds the vendor contracts for all five fire systems. Every visit leaves a report; almost none reach the office.
Facilities →Franchisee
Five people can ask each unit for a record, and each unit keeps its own binder.
Franchisee →Not sure which of these would find something?
Ten questions, three minutes, no account. See which of your fire and food safety records you could produce today, rated the way each of the people above would rank them — and a plan with a date on every one.